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Creating Index Entries in Word

An index lists the terms and topics discussed in a document and the page or pages on which they appear. An online index provides the user with a point-and-click resource for quickly navigating online content.

ePublisher uses the same native index entry features used in source documents to create a printed index to create an online index. If you include index entries in your source documents, ePublisher detects the index entries and uses the index entries to create an online index in your generated output.

Microsoft Word inserts index entries as an XE (Index Entry) field in a field code. To create index entries in a Microsoft Word source document, insert index entries into your Microsoft Word source document. ePublisher then uses the index entries to create an online index when you generate output.

Before you insert index entries, verify with the Stationery designer that your Stationery is configured to support online index generation. By default, ePublisher enables online index generate for output, but this functionality can be disabled in your Stationery by the Stationery designer. Also confirm that your output format supports online index creation. For more information about output formats that support this feature, see “Features Available in Each Output Format” on page 8.

The following procedure provides an example of how to insert index entries in Microsoft Word source documents using Microsoft Word 2003. Steps for inserting index entries in Microsoft Word may be different in other versions of Microsoft Word.

To insert an index entry in a Microsoft Word source document

  1. In your Microsoft Word source document, select the word you want to include in your index.

  2. Press ALT+SHIFT+X. Microsoft Word displays the selected text in the Main entry field on the Mark Index Entry window.

  3. Specify the appropriate options for the index entry, and then click Mark. For more information about the options for the index entry, see the Microsoft Word Help.

Microsoft Word inserts each index entry as an XE (Index Entry) field in a field code. Field codes use hidden text format. If you don’t see the XE field after you insert your index entry, click the Paragraph symbol on the Standard toolbar.

  1. After you insert your index entries, update all of your inserted index entries by completing the following steps:

  2. On the Edit menu, click Select All.

  3. Press F9. Microsoft Word updates all of the field codes in the Microsoft Word source document, including the XE (Index Entry) field codes.

  4. Hide the XE (Index Entries) in your source document by clicking the Paragraph symbol on the Standard toolbar to hide the index field codes and hidden text.

  5. Save your Microsoft Word source document.

  6. Generate output for your project. For more information, see “Generating Output” on page 300.

  7. In Output Explorer, verify ePublisher created the index correctly by clicking on the page or tab that displays the index and then clicking on the index entries. For more information about viewing output files in Output Explorer, see “Viewing Output in Output Explorer” on page 305

ePublisher/2008.3/Help/Preparing_and_Publishing_Content/Preparing_Word_Files.2.25 (last edited 2008-10-11 06:33:22 by BenAllums)